Tubers Onboarding & Offboarding

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Access is limited to the Staff and Management Google Workspace groups.

Tubers Academy
Tubers
Onboarding & Offboarding
＋ Onboarding
◍ Staff
Signed in as
jack@tubers.uk
Onboarding
JS

Onboarding

Create a new staff member — accounts, RotaCloud and welcome email are handled automatically

Management OU is not assignable here — handled outside the portal.
This will automatically:
✓ Create their Google Workspace account in the correct OU
✓ Create their RotaCloud user record
✓ Send a welcome email — Google sign-in, Slack invite, RotaCloud link

Staff

Search staff, make changes, or offboard when someone leaves

NameJob titleSiteStatus
John Smith
john.smith@tubers.uk		 Delivery Mentor Taunton Active
Dan Whitfield
dan.whitfield@tubers.uk		 HQ Staff Torquay HQ Active
Priya Nair
priya.nair@tubers.uk		 Provision Co-Ordinator Barnsley Active
Marcus Webb
marcus.webb@tubers.uk		 Centre Manager Exeter Offboard scheduled 28 Jul

John Smith

Taunton Active
Primary email
john.smith@tubers.uk
RotaCloud record
Synced
Account actions
Change job title
Email aliases
j.smith@tubers.uk john.s@tubers.uk
Offboarding
Offboarding will suspend the Google account, remove them from the all-staff group/distribution link, and flag Slack/RotaCloud removal as manual checklist steps.
Runs automatically on the chosen date — useful for known leave dates set in advance.